Manage Jobs

Easily create, track, and manage job openings and requisitions in one place.

Make sure to complete all the steps below to set up your jobs and streamline your hiring process.

Here's an elaboration on the purpose of each setup step:

Step 1. Create a Job: Represents a specific position to be filled within an organisation. It serves as the central hub for job details — including descriptions, requirements, candidate applications, and hiring stages.
Step 2. Jobs Landing: Access and manage all created jobs in one place, with key details such as title, type, and location.
Step 3. Share Job with Entire OnHire (EOH) – Jobs Landing: Share job details (with or without members) to EOH, facilitating shift allocation, eliminating duplicate entries, and enabling smooth payroll. Shared members receive app credentials to view and accept or reject assigned shifts.
Step 4. Job Summary: Centralised hub to view job details, track recruitment progress, and communicate with the hiring team for aligned execution.
Step 5. Share Job with EOH – Job Summary: Detailed guide on sharing jobs with EOH.
Step 6. Version History: Maintains a complete record of job-related updates, including dates, changes, and responsible users.
Step 7. XR ↔ EOH: Data Sync: Overview of fields synced bidirectionally between XeopleRecruit (XR) and Entire OnHire (EOH) for Clients, Contacts, and Candidates.
Step 8. Call Page – Job Summary: Displays all job-related call logs and allows manual entries for accurate tracking.
Step 9. SEEK Integration Overview: Explains how SEEK job applications connect and flow through XR and EOH.
Step 10. Manage Job Posting: Create, update, and monitor job advertisements across multiple platforms to attract quality candidates.
Step 11. Manage Job Applications: Receive, review, and respond to candidate submissions while tracking and shortlisting efficiently.
Step 12. Job Workflow & Stages: Defines each stage from job creation to fulfillment, supporting collaboration and transparency.
Step 13. Job Action: Perform key actions on candidates linked to a job — view applications, add notes, schedule interviews, push to EOH, or update status.
Step 14. Push Candidate as Member: Push candidates as members directly from a job to EOH.
Step 15. Map Application Form: Use standardised forms to collect structured applicant data such as personal info, experience, and skills.
Step 16. Share Job Apply Page Link: Distribute job links via email or social channels to extend reach and attract more applicants.
Step 17. Generate Job-specific Xeople SmartEmail: Automatically add candidates to a job by emailing resumes with the job reference ID in the subject line.
Step 18. Job Status Change: Update job status to reflect progress and ensure clear visibility for all stakeholders.
Step 19. Bulk Accept Candidates: Accept multiple candidates at once to save time during hiring.
Step 20. Bulk Remove Candidates: Remove multiple candidates simultaneously when refining the applicant pool.
Step 21. Bulk Reject Candidates: Reject several candidates together — they remain under the Rejected stage in Job Workflow for recordkeeping.
Step 22. Share Job with Candidate: Send the Job Apply Page link to partially created candidates to collect full application details.
Step 23. Bulk Contact Candidates: Reach multiple candidates at once via email or SMS for quick communication and consistent messaging.
Step 24. Share CV: Easily share candidate resumes internally without leaving the platform.
Step 25. Client vs Job Document: Client Documents include contracts or agreements; Job Documents relate specifically to job openings.
Step 26. Candidate vs Application Document: Candidate Documents include resumes and assessments; Application Documents pertain to job-specific submissions.
Step 27. Client vs Job Notes Log: Tracks client communication history and job-specific updates separately.
Step 28. Candidate vs Application Notes Log: Captures overall candidate notes and job-specific application notes distinctly.