My Performance

• My Performance Metrics: This section provides users with a comprehensive view of individual, team, and organisational performance across key recruitment KPIs.

• Click the full-screen icon to view the entire Performance Metrics section in full-screen mode. You can return to the standard view by clicking the Section View icon.
• Click on the collapse or expand button to toggle the visibility of the section and view more or less information.
• The colour legend will indicate Light Green for Average, Dark Green for Above Average, and Red for Below Average.

• • The colour legend is designed to visually compare My/Team Performance with Organisation Contribution through three distinct indicators: Light Green, Dark Green, and Red. Light Green signifies that the performance is on par with the organisational average, Dark Green represents performance that exceeds the organisational average, and Red highlights performance that is below the organisational average.
• The performance metrics are displayed in a table format, showcasing key performance indicators (KPIs), My/Team Performance, Org. Contribution, Team Size, and My Contribution (%).
  • KPI Calculations: The KPIs displayed will reflect the data based on the selected global and job filters. Behaviour of each KPI with respect to team size is different based on global filter.

• • My/Team Performance: This metric is calculated based on the user’s selection. If only the logged-in user is selected, it reflects the individual’s contributions to each KPI. However, when multiple users are selected, My/Team Performance aggregates the efforts of all selected users under the Team(s) drop-down, showing a combined performance across KPIs.
  • Org. Contribution: This always shows the total performance of all recruiters in the organisation, including the logged-in user. It provides a high-level view of the overall organisational performance across all KPIs, irrespective of the selection of individual or team members.

• • Team Size metric represents the number of recruiters contributing to each Key Performance Indicator (KPI), providing insights into individual and team contributions. If no team is selected, it includes all recruiters in the organisation who have contributed to the KPI. When a specific team is selected, it calculates the team size by counting only the contributing recruiters from that selected team.

• • • For example, if an organisation has 10 recruiters and 6 contribute to KPI 1 (Active Job(s)), the team size will display 6 if no team is selected. If a specific team of 5 recruiters is selected, and 4 of them contributed to KPI 1, the team size will show 4. If the global filter for team selection is missing, the metric defaults to including all contributing recruiters across the organisation.

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  • My Contribution (%): This displays the percentage of contribution made by the user in relation to the team’s performance. It is shown in a progress bar format, with data presented on the user’s average percentage, effort, and the pending efforts to reach the average. The calculation for My Contribution (%) is consistent across all KPIs.
    • For example, in case of Active job(s) KPI, if My/Team performance is 6, the team size is 4, and the organisation performance is 20, the grey bar will be set in accordance with 4. To calculate the average, divide the organisation performance (20) by the team size (4), (20/4) which equals 5, meaning each user should contribute 5 active jobs. The percentage is calculated as (5/20) × 100 = 25% individual average (25% each for 4).
    • User performance is calculated as ((My/Team performance) / (Organisation performance)) × 100. For example, (6/20) × 100 = 30%. If the individual average is 25% and a user contributes 30%, the bar will display the portion above the average in Dark Green. If the user contributes less than 30%, say 20%, the bar will show 20% in Green and the remaining 5% in Red. If your performance is exactly at the individual average box, the individual average box will display 100% in Light Green. 
    • The area outside the bar indicates the gap between individual contribution and the average. For example, if the contribution is 30% and the average is 25%, the bar shows +5%, indicating 5% above the average. Conversely, if the contribution is 20% and the average is 30%, it will show -10%, reflecting 10% below the average

• • • Performance Evaluation:

• • • • Below Average: If my performance is 0%, the bar will display in red with 0%, and the individual average will appear in red with a minus sign. If my performance is above 0%, the bar will show a mix of light green and red, reflecting the respective percentages.
      • On Average: The bar will be entirely light green with a 100% completion indicator.
      • Above Average: The bar will display a mix of light green and dark green. For example, if the user’s performance exceeds the team average, light green will represent performance until it reaches the average, and dark green will represent the portion above average. Refer My Contribution for example.

• • • • • • Hovering over My Contribution (%) will show a dynamic tooltip:
            • If the user is performing above average: You are performing 25% above from your team average of 50%.
            • If the user is performing below average: You are performing 15% below from your team average of 25%.
            • If the user is on average: Your performance is on average with the team average of 50%.
  • KPI Calculations: Here’s how each KPI is calculated: 

• • • Active Jobs are jobs currently in progress, involving activities such as sourcing (not expired), interviewing, or hiring stages, with ongoing candidate activity. Jobs that are neither closed nor expired are considered active. Open Jobs are jobs posted and available for applications (not closed or expired and have no candidates in the Hired stage (mapped to a hired stage type)), but not necessarily in progress or actively recruited.

• • • • Active Job(s): My/Team Performance shows the total number of active jobs created by the logged-in user when no team is selected. If a team is selected, it displays the active jobs created by all contributors to the KPI within that team. Organisation Performance reflects the total active jobs created by all recruiters contributing to this KPI, including the logged-in user. Team Size indicates the number of recruiters involved in this KPI. By default, all recruiters from the organisation will be included if no team is selected. For example, if the organisation has 15 recruiters but only 2 have contributed to creating active jobs, the Team Size will show 2. For my contribution and efficiency bar calculations, click here: My contribution section.

• • • • • Suppose the organisation has 15 recruiters in total, but only 3 recruiters, including the logged-in user, are actively contributing to creating jobs. My/Team Performance: If no team is selected, and the logged-in user has created 5 active jobs, this section will show 5 active jobs. If a team is selected, and the logged-in user along with 2 team members contributed to creating 12 active jobs collectively, the section will display 12 active jobs. Organisation Performance: If across the organisation, 20 active jobs were created by all contributing recruiters (including the logged-in user), this section will display 20 active jobs. Team Size: If only 3 recruiters (out of the total 15 in the organisation) have contributed to creating active jobs, the Team Size will show 3 recruiters.

• • • Acquired Client(s): My/Team Performance shows the total number of acquired clients (total no of active clients whose status is Active) managed by the logged-in user. If a team is selected, it includes clients managed by all contributors within the team. Organisation Performance reflects the total number of acquired clients (total no of active clients whose status is Active) managed by all recruiters, including the logged-in user. Team Size indicates the number of recruiters contributing to this KPI and operates independently of job filters. By default, all recruiters from the organisation will be included if no team is selected.
      • My/Team Performance: If no team is selected and the logged-in user manages 3 acquired clients, this section will show 3 clients. If a team is selected and the logged-in user along with 2 team members manages 8 clients collectively, it will show 8 clients. Organisation Performance: If all contributing recruiters manage 15 acquired clients, this section will display 15 clients. Team Size: If 4 recruiters contribute to managing acquired clients, the Team Size will show 4 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.

• • • Job(s) Published: My/Team Performance shows the total number of jobs published by the logged-in user. If a team is selected, it includes jobs published by all recruiters within that team who contribute to this KPI. Organisation Performance reflects the total number of jobs published by all recruiters, including the logged-in user. Team Size indicates the number of recruiters involved in this KPI.

• • • • My/Team Performance: If the logged-in user publishes 5 jobs, it shows 5 jobs. If a team is selected and the team collectively publishes 12 jobs, it shows 12 jobs. Organisation Performance: If all contributing recruiters publish 20 jobs, it shows 20 jobs. Team Size: If 6 recruiters contribute to publishing jobs, it shows 6 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.

• • • New Application(s) Received: My/Team Performance shows the total number of applications received across the integrated Job Boards for the logged-in user’s jobs. If a team is selected, it includes applications received for jobs managed by all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of applications received for jobs managed by all recruiters. Team Size indicates the number of recruiters involved in this KPI. This KPI excludes applications received from Form, Xeople smart email, and EOH.

• • • • My/Team Performance: If the logged-in user’s jobs receive 30 applications, it shows 30 applications. If a team is selected and the team collectively receives 100 applications, it shows 100 applications. Organisation Performance: If all contributing recruiters’ jobs receive 250 applications, it shows 250 applications. Team Size: If 10 recruiters contribute to receiving applications, it shows 10 recruiters. For my contribution and efficiency bar calculations refer my contribution section above. For my contribution and efficiency bar calculations, click here: My contribution section.

• • • Candidate(s) Sourced: This metric tracks the total number of candidates sourced by the logged-in user for their jobs. Sources include the application form, Broadbean, Seek, and manual sourcing methods like the Form, Xeople Smart-Email, and EOH, where candidates are created and mapped to jobs. If a team is selected, it accounts for candidates sourced by all recruiters within that team. Organisation Performance represents the total candidates sourced across all recruiters, while Team Size indicates the number of recruiters contributing to this KPI.

• • • • My/Team Performance: If the logged-in user sources 15 candidates, it shows 15 candidates. If a team is selected and the team collectively sources 50 candidates, it shows 50 candidates. Organisation Performance: If all recruiters source 200 candidates, it shows 200 candidates. Team Size: If 8 recruiters contribute to sourcing candidates, it shows 8 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.

• • • Candidate(s) Interviewed: My/Team Performance shows the total number of candidates interviewed by the logged-in user. If a team is selected, it includes candidates interviewed by all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of candidates interviewed by all recruiters. Team Size indicates the number of recruiters involved in this KPI.

• • • • My/Team Performance: If the logged-in user interviews 10 candidates, it shows 10 candidates. If a team is selected and the team interviews 30 candidates collectively, it shows 30 candidates. Organisation Performance: If all recruiters interview 100 candidates, it shows 100 candidates. Team Size: If 5 recruiters contribute to interviewing candidates, it shows 5 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.
    • Candidate(s) Hired: My/Team Performance shows the total number of candidates hired by the logged-in user. If a team is selected, it includes candidates hired by all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of candidates hired by all recruiters. Team Size indicates the number of recruiters involved in this KPI.
      • My/Team Performance: If the logged-in user hires 5 candidates, it shows 5 candidates. If a team is selected and collectively hires 15 candidates, it shows 15 candidates. Organisation Performance: If all recruiters hire 50 candidates, it shows 50 candidates. Team Size: If 8 recruiters contribute to hiring, it shows 8 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.
    • Job(s) Filled: My/Team Performance displays the total number of jobs filled (jobs where the required headcount matches the number of candidates in the Hired stage (mapped to a Hired stage type)) by the logged-in user. If a team is selected, it includes jobs filled by all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of jobs filled by all recruiters. Team Size indicates the number of recruiters involved in this KPI. A job is considered filled when the total headcount matches the total number of hired candidates.
      • My/Team Performance: If the logged-in user fills 3 jobs, it shows 3 jobs. If a team is selected and collectively fills 10 jobs, it shows 10 jobs. Organisation Performance: If all recruiters fill 40 jobs, it shows 40 jobs. Team Size: If 5 recruiters contribute to filling jobs, it shows 5 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.
    • Job(s) Unfilled: My/Team Performance shows the total number of unfilled jobs (jobs where the required headcount does not match the number of candidates in the Hired stage (mapped to a Hired stage type)) for the logged-in user. If a team is selected, it includes unfilled jobs for all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of unfilled jobs for all recruiters. Team Size indicates the number of recruiters involved in this KPI. A job is considered unfilled if the total headcount does not match the total number of hired candidates.
      • My/Team Performance: If the logged-in user has 2 unfilled jobs, it shows 2 jobs. If a team is selected and has 8 unfilled jobs collectively, it shows 8 jobs. Organisation Performance: If all recruiters have 15 unfilled jobs, it shows 15 jobs. Team Size: If 4 recruiters contribute to unfilled jobs, it shows 4 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.
    • Job(s) Closed: My/Team Performance displays the total number of jobs closed by the logged-in user. If a team is selected, it includes jobs closed by all recruiters within the team who contribute to this KPI. Organisation Performance reflects the total number of jobs closed by all recruiters. Team Size indicates the number of recruiters involved in this KPI.

• • • • My/Team Performance: If the logged-in user has 3 closed jobs, it shows 3 jobs. If a team is selected and collectively closed 10 jobs, it shows 10 jobs. Organisation Performance: If all recruiters have 25 closed jobs, it shows 25 jobs. Team Size: If 5 recruiters contribute to closing jobs, it shows 5 recruiters. For my contribution and efficiency bar calculations, click here: My contribution section.

My Dashboard - My/Team Performance