XR → EOH - Auto Push Candidate as an Applicant

The XR → EOH Auto Push feature enables seamless integration between XR and EOH by automatically creating an applicant record in EOH whenever a candidate applies for a job in XR and is successfully mapped to the corresponding job requisition.

This functionality helps maintain synchronisation between XR and EOH by ensuring that eligible candidates are automatically available in EOH without requiring manual intervention.

Before creating an applicant, the integration performs a duplicate check in EOH. If a matching applicant already exists, no new applicant record is created, preventing duplicate entries while preserving data consistency across both systems.

Integration Configuration

EOH & XR Marketplace Integration

For candidates to be automatically pushed to EOH, both of the following conditions must be met:

• EOH Integration Flag is enabled (managed by the Xeople team).
• XR Marketplace Integration – EOH must be enabled.

Status	Behaviour
EOH Integration Flag – Enabled XR Marketplace Integration – EOH Enabled	Candidates (as applicants, not Members) are automatically pushed to EOH Inbox.
EOH Integration Flag – Disabled	No automatic push to EOH occurs, regardless of the XR Marketplace Integration setting. This flag is controlled by the Xeople team.
XR Marketplace Integration – EOH Disabled	Candidate synchronisation with EOH does not occur, even if the EOH Integration Flag is enabled.

Recommend Reading: For configuration details on the XR integration, refer to Marketplace Configuration - Entire OnHire (EOH).

Administrator – Marketplace – EOH - Enabled

Candidate Sources Supported for Automatic Push to EOH

When a candidate applies for a job and is created and mapped to that job in XR (Applied Stage mapped to applied Stage Type), the candidate is automatically pushed to EOH, provided the required fields (First Name, Last Name, Email Address, and Resume) are available.

This applies regardless of how the candidate was mapped to a job in XR, including:

• Manual assignment to a job

Optional Reading: How candidates are manually assigned to a Job, click here: Assign Candidate Manually.

Assign Candidates – Manually to Job

• Share Job Apply Page Links (Application Forms)

Optional Reading: How share job apply page feature works in detail, click here: Share Job Apply Page Link.

Share Job Apply Page Link to Candidates

Candidate Applying via Application Form

• Generate Job-Specific Xeople SmartEmail

Optional Reading: How Job-specific Xeople SmartEmail feature works in detail, click here: Generate Job-specific Xeople SmartEmail.

Generate Job-Specific Xeople SmartEmail – Create and Map Candidates to Job

• SEEK/Broadbean Native Apply (with or without Application Form)

Optional Reading: How job posting – native apply feature works in detail, click here: Posting Jobs via SEEK, Posting Jobs via Broadbean.

Seek – Native Apply – Publish

Candidate Apply on Seek

• SEEK/Broadbean Link Out (with Application Form)

Optional Reading: How job posting – link out feature works in detail, click here: Job Posting - Link Out.

Seek – Job Ad – Apply Type – Link Out

Candidate applying via Application Form

• Xeople Search

Optional Reading: How Xeople Search feature works in detail, click here: Xeople Search.

Xeople Search – XR Candidate Pool – Select Candidate(s) – Assign to Job

Auto Push Process

Step	Description
1	Candidate applies to a job in XR.
2	XR validates that the XR–EOH integration is enabled.
3	Mandatory candidate information is validated.
4	A duplicate check (email ID or Phone No exists) is performed in EOH.
5	If no matching applicant exists, a new applicant is created in EOH Inbox.
6	If a matching applicant already exists (based on Email ID or Phone Number), a new applicant record will not be created, and the applicant creation process will be skipped.

After Candidate Application – Auto Push Candidate Details and Sync Information

• For example, once a candidate applies to a job via any means, they are automatically created and mapped to the respective Job to the First Stage (Applied stage mapped to an applied stage type).

Candidate Mapped to Job

• Clicking on the candidate's name will open the Job Action page. Navigate to the EOH tab, where you can verify that the candidate has been automatically pushed to EOH.
• In the Candidate Activity tab, you can view the activity log for the candidate, including details of the auto-push.
  

Candidate Automatically Pushed to EOH

• Similarly, click on the candidate’s name on the left panel card will navigate you to the candidate summary page where you can sync information.

Split Screen (Job Action) – Candidate(s) – Kally Mutin

Candidate Summary – Synced to EOH

Auto Push Candidate Field Mapping (XR to EOH)

Field Name	Data Source / Behaviour	Mandatory Rule
Title	If no value exists, the candidate will still be auto-pushed to EOH.	Optional for auto-push.
First Name	Given name. Prefilled.	Mandatory for auto-push.
Family Name	Surname. Prefilled.	Mandatory for auto-push.
Gender	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Date of Birth	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Email	Candidate’s active email address. Prefilled. Unique identifier.	Mandatory for auto-push.
Code	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Phone Number	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Industry	If no value exists, the candidate will still be auto pushed to EOH. Industry is automatically filled using the default Industry configured in EOH. Navigation: [Client Master – Industry – Default]	Optional for auto-push.
Qualification/Role	If no value exists, the candidate will still be auto pushed to EOH. Qualification/Role will be automatically assigned based on the default Industry selected in EOH. Where multiple Qualification/Role classifications are mapped to an Industry, the system will automatically select the Qualification/Role with the highest priority (lowest sequence number) configured for that Industry. Navigation: [Member Master – Qualification/Classification]	Optional for auto-push.
Address (Link to Map)	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Address Line 1	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
District/Suburb	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Country	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
State	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Postal Code	If no value exists, the candidate will still be auto pushed to EOH.	Optional for auto-push.
Office Applying For	If no value exists, the candidate will still be auto pushed to EOH. If no office is selected, the default Head Office configured in EOH will be used. Navigation: [Member Master – Reporting Office]	Optional for auto-push.
Upload Resume	Prefilled. CV parsed data will be pushed to EOH and displayed within EOH Talent Search.	Mandatory for auto-push.

Notes

• For automatic candidate push from XR to EOH, only the following fields are mandatory:
  • First Name
  • Family Name
  • Email
  • Resume
• If a candidate is manually assigned to a job without a resume attached, the candidate will not be automatically pushed to EOH. To resolve this, navigate to the Candidate Summary page and attach the candidate's resume. Once the resume has been uploaded, the candidate will be automatically pushed to EOH.
• All other fields will be treated as optional and will not prevent the candidate from being automatically pushed to EOH.
• Industry will be derived from the default Industry configured in EOH.

EOH – Default Industry

• Qualification/Role will be automatically assigned based on the default Industry → Qualification/Role sequence in EOH.

Qualification/Classification – Sequence No – EOH

Knock-Out / Rejected Candidates

Candidates automatically rejected through screening or knock-out questions are not automatically pushed to EOH.

Knockout Questions – Answers do not Match

Candidate Mapped to Rejected Stage

Candidate not Auto Pushed to EOH

Recommend Reading: When candidates apply and answer the screening questions, the End application if the candidate is knocked out toggle functionality is applied accordingly. For more details, click here: Knockout Questions.

These candidates can be pushed manually if required.

EOH Record Creation

For this integration:

• Applicant records are created in the EOH Inbox.

EOH – Onboarding – Inbox

Candidate Created in EOH

• Member records are not created as part of the auto-push process.
• Applicant Portal logins are not automatically generated.

Audit Log

The system records each automatic candidate push from XR to EOH in the audit log, providing a traceable history of the integration activity.

System Settings – Audit Log

Candidate Summary – Auto Push – Log

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