Job Posting - Link Out

Recommend Reading: How to configure the Job Boards, click here: Marketplace Configuration - SEEK, Marketplace Configuration - Broadbean.

In the case of SEEK (Apply Type) - Link Out, if the SEEK Job Posting Integration is enabled, then upon publishing the job, candidates will see an additional application option - Apply with SEEK alongside the existing options Autofill with resume and Apply manually.

Optional Reading: How Job Boards Management works, click here: SEEK, Broadbean.

Optional Reading: How to Create a Job works, click here: Create a Job.

Recommend Reading: How to post a job on SEEK and Broadbean, click here: SEEK, Broadbean.  Posting Jobs via Seek article gives you a brief of the fields in the Seek Job ad form and other details. 

• All the fields in the Job Ad are similar in case of Native Apply and Link out except the Apply Type. Which may be Native Apply (With or without application form) or Link Out (application form is mandatory). This scenario refers to a Link Out case.

Apply Type refers to the method or flow through which a candidate submits their job application. It defines how and where the application is completed whether the candidate applies within the system or is redirected elsewhere to apply. In simple terms, it controls the application experience presented to the candidate when they click Apply.

Seek – Job Ad – Apply Type – Link Out

• When the job is published on SEEK, candidates will see an Apply option on the job listing.

Job Posted - SEEK - Apply

• Candidates applying from this page will be redirected to Start your application page to select from the three options. Autofill with resume, Apply Manually and Apply with Seek.
  • Autofill with resume: This option allows candidates to upload their resume, and the system automatically extracts relevant details (such as name, contact information, experience, etc.) to prefill the application form. Candidates can then review and edit the information before submitting.
  • Apply Manually: In this option, candidates complete the application form by entering all details themselves. No information is prefilled, so they manually provide their personal, professional, and other required details.
  • Apply with Seek: This option lets candidates use their SEEK profile to apply. After logging in and giving consent, their profile information is automatically pulled from SEEK and used to prefill the application form, which they can review and submit.

Apply Options – Link Out

Apply with Seek

• When a candidate clicks on Apply with Seek, this will prompt candidates to log in to their SEEK profile if they are not already signed in. If they are already logged in, they will be directly redirected to the Allow Access to XR screen.

Seek - Login

• Upon selecting Apply with SEEK, candidates will see a pop-up requesting consent to allow XR to access information from their SEEK profile.
• XR has an existing integration with SEEK; however, candidate data is only accessed after explicit permission is granted. Based on the candidate’s selection—Allow access or Not Now—SEEK redirects them back to XR.
• If the candidate selects Allow Access, XR retrieves their profile details and pre-fills the application form. If Not Now is selected, the candidate is redirected to the application form without any prefilled information.

Allow Access – XR - Seek Profile

• After the candidate selects Allow Access, XR extracts details from their SEEK profile and prefills the application form with the fields below:

  • First name
  • Last name
  • Email address
  • Mobile number
  • Resume (file)

• Candidates can review the prefilled details, add or edit information as needed,

Application Form Fields are as follows (Apply with Seek option):

1. General Information:

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Resume	Candidate’s resume document containing professional details. Used for parsing candidate data automatically.	Auto-filled from the candidate’s SEEK profile, if available.	Mandatory if toggle is enabled (Yes).
Title	Candidate’s title (e.g., Mr, Mrs, Miss, Ms, Dr, Prof).	XR system-defined dropdown. Select manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON; no EOH dependency.
First Name	Candidate’s given name.	Auto-filled from the candidate’s SEEK profile.	Mandatory by default; cannot be disabled
Last Name	Candidate’s family/surname	Auto-filled from the candidate’s SEEK profile.	Mandatory by default; cannot be disabled
Email ID	Candidate’s unique email address used for identification and avoiding duplicates	Auto-filled from the candidate’s SEEK profile, if available.	Mandatory by default; cannot be disabled
Mobile Number	Candidate’s contact number for communication	Auto-filled from the candidate’s SEEK profile, if available.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON
Gender	Candidate’s gender (e.g., Male, Female). XR system-defined dropdown.	XR system-defined dropdown. Select manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON
DOB (Date of birth)	Candidate’s date of birth (as per official records)	Functions like a calendar; future dates are not allowed. Select manually.	Optional, appears only if enabled via check box and mandatory via Required toggle
Qualification/Role	Displays relevant qualifications and roles based on job, client, and industry mapping. Includes job-specific, industry-specific, and global qualifications depending on availability.	If Industry is mapped to both Job and Client → Shows Job-specific qualifications/roles + Global qualifications. If Industry is mapped to Client but NOT Job → Shows Client (Industry) specific + Global qualifications • If Industry is mapped to job→ Job-specific qualifications/roles + Global qualifications If industry in the industry master set as default→ Industry specific qualifications/roles + Global qualifications If no Industry mapping exists → Shows all active Global qualifications (not tied to any industry) Priority Order: Job > Client > Industry Master>Global Qualification Select Manually. Populated list sorting: Primary sort: Display Sequence in ascending order. Secondary sort: Alphabetical order (A–Z) for items sharing the same Display Sequence value.	Optional; appears only if enabled via the checkbox and becomes mandatory when the Required toggle is on.
Profile Picture	Candidate’s photograph for identification	Manually uploaded	Optional; appears only if enabled via check box and mandatory via Required toggle

2. Additional Information:

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Address	Detailed address of the candidate	Manually entered	Optional; appears only if enabled via check box and mandatory via Required toggle
Expected Salary	Candidate’s expected compensation for the role	Manually entered	Optional, visible if checkbox ticked and mandatory if Required toggle is ON
Notice Period	Duration the candidate needs before joining (e.g., 30 days)	Manually entered	Optional, visible if checkbox ticked and mandatory if Required toggle is ON
Skills	Candidate’s skills relevant to the job role	Dropdown populated from XR Skill Master. Select manually.	Optional; appears only if enabled via check box and mandatory via Required toggle

3. Experience:

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Position Name	Candidate’s role/designation in the company	Manual text entry	Mandatory by default; cannot be disabled
Employer	Name of the company where the candidate worked	Manual text entry	Mandatory by default; cannot be disabled
Currency	Currency in which salary is defined (e.g., AUD)	Select manually.	Optional unless configured mandatory via Required toggle
Salary	Candidate’s salary amount	Numeric input	Optional unless configured mandatory via Required toggle
Salary Unit	Salary frequency (e.g., annually, monthly)	Drop-down values coming from the Salary Unit master.  Select manually.	Optional unless configured mandatory via Required toggle
Start Date	Employment start date	Calendar selection (future dates restricted). Select manually.	Mandatory by default; cannot be disabled
End Date	Employment end date	Calendar selection. Select manually.	Optional unless configured mandatory via Required toggle
Location	Location of employment	Manual entry	Optional unless configured mandatory via Required toggle
Description	Brief summary of job responsibilities and role	Manual entry	Optional unless configured mandatory via Required toggle

4. Education

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Degree Type	Type of qualification (e.g., Bachelor’s, Master’s)	Dropdown from degree type master. Select manually.	Optional unless configured mandatory via Required toggle
Degree Title	Name/title of the degree obtained	Manual text entry	Optional unless configured mandatory via Required toggle
Name of Institute	Name of the college/institution attended	Manual text entry	Optional unless configured mandatory via Required toggle
Name of University	University affiliated with the degree	Manual text entry	Optional unless configured mandatory via Required toggle
Qualification / Role	Displays relevant qualifications and roles based on job, client, and industry mapping. Includes job-specific, industry-specific, and global qualifications depending on availability.	If Industry is mapped to both Job and Client → Shows Job-specific qualifications/roles + Global qualifications If Industry is mapped to Client but NOT Job → Show Client (Industry)-specific + Global qualifications If Industry is mapped to job→ Job-specific qualifications/roles + Global qualifications If industry in the industry master set as default→ Industry specific qualifications/roles + Global qualifications If no Industry mapping exists → Show all active Global qualifications (not tied to any industry) Priority Order: Job > Client > Industry Master>Global Qualification Select manually.	Mandatory by default; cannot be disabled
Start Date	Start date of the education program	Calendar selection. Select manually.	Optional unless configured mandatory via Required toggle
End Date	Completion date of the education program	Calendar selection. Select manually.	Optional unless configured mandatory via Required toggle
Location	Location where education was completed	Manual entry	Optional unless configured mandatory via Required toggle
Score Type	Type of grading (e.g., GPA, Percentage)	Dropdown from candidate master. Select manually.	Optional unless configured mandatory via Required toggle
Final Score	Final marks/grade achieved	Manual text entry	Optional unless configured mandatory via Required toggle
Description	Additional details about the education (e.g., specialisation)	Manual entry	Optional unless configured mandatory via Required toggle

Recommend Reading: How to configure qualification/role, click here: Qualification/Role.

5. Application Submission Behaviour

Scenario	Description
Auto-fill via Resume	Once the resume is uploaded, the application fields are automatically populated using the extracted details. Candidates can review, edit, and submit the information. All extracted details will appear on the Candidate Summary page under Summary, and the resume will be available under Resume. Check out the field details: Share Job Apply Page link - Application Form Fields.
Manual Application	Candidates can also fill out the application form manually. The entered details will be reflected on the Candidate Summary page under Summary, and the resume will be parsed and available under Resume.
Mandatory Fields	All fields marked as mandatory must be completed before submission.
Input Flexibility	Fields may allow typing or selecting values depending on configuration.
Resume Parsing	In cases where a candidate is created through any source, the resume will be parsed automatically. If the resume is updated at any point, it will be re-parsed automatically as well.

• After all the fields are verified, click Submit.

Recommend Reading: When candidates apply and answer the screening questions, the End application if the candidate is knocked out toggle functionality is applied accordingly. For more details, click here: Knockout Questions.

Verify – Submit

• The application will be successfully submitted.

Candidate Application – Submitted

• Once a candidate submits the application, the Primary Owner and Job Owner(s) will receive an email notification for the new application received.

Email – Primary / Job Owner(s) – New Candidate Application

• The candidate will be created in the Candidate module and automatically mapped to the corresponding job in the Jobs module. You can click the job from the Candidate Summary >Jobs. This will navigate you to the specific job.
• All the details extracted will be saved under the Candidate Summary>Summary and Resume section.
• The resume will be automatically parsed, and you can view the extracted details under Candidate Summary > Resume > Parsed Resume.

Candidate – Created – Job – Mapped to Job

Apply with SEEK – Source Logic

• Case 1: New Candidate Applying via SEEK Job Ad (Link-Out) using Apply with SEEK

  • When a new candidate applies to a job through a SEEK job advertisement configured as a link-out to the XR application form using Apply with SEEK, the candidate source will be recorded as SEEK.

Applied First Time through SEEK Link Out - Source - SEEK

• Case 2: Existing Candidate Applying to Another Job via SEEK Job Ad (Link-Out) using Apply with SEEK

  • When an existing XR candidate applies to another job through a SEEK job advertisement configured as a link-out using Apply with SEEK, the application source will be recorded as SEEK.

     

Existing Candidate Applying through SEEK Link Out - Source - SEEK

• Case 3: Existing Candidate Accessing Application Form Directly using Apply with SEEK
  • When an existing candidate, originally created through SEEK Link-Out, directly accesses the XR application form URL (shared job apply page link) (e.g., via a bookmarked or copied link) and applies to another job using Apply with SEEK, the application source will be recorded as Application Form.
  • However, the Candidate Summary will continue to display the original master source based on how the candidate profile was first created. For example, candidates initially created through SEEK Link-Out will retain the master source as SEEK.

Existing Candidate Applying via Share Job Apply Page link (Application form) - Source - Application Form 

Candidate Summary - First Time Candidate was created via SEEK (Master Source)

• • Upon clicking the candidate’s name, the Job Action screen will open, and under Candidate Applications, the Source will be reflected as SEEK or Application Form based on the way they applied. For example: SEEK.

Job Action - New/Existing Candidate - Source - SEEK

• Resume Parsing enables quick and efficient searching of candidate information using Split Screen (Job Action) > Candidate > Keyword Search.
• To view candidate details mapped under Job Action > Applications for this job posting, including how they responded to the desired screening questions from the application form — click here: Job Action. You can also view the application via Job Summary>List View> Three-dot placed in front of each candidate> View Application option.
  • The SEEK profile fields displayed in the split-screen view are automatically mapped to the corresponding fields in the application form as follows:

SEEK Profile Field	XR Application Form Field
First Name	First Name
Last Name	Last Name
Email Address	Email Address
Phone Number	Phone
Resume	Resume

Split Screen (Job Action) Page – Candidate - Keyword Search - Parsed Resume

Optional Reading: How are the logs maintained in the system, click here: Share Job Apply Page - Audit Logs.

Job Expiry and Closure Scenarios

The following scenarios explain how candidate applications are handled when a job has expired or been closed in XR but remains visible on SEEK or Broadbean.

Case 1 – Job Expired in XR (Application Form Enabled) (Link Out)

If a job expires in XR but remains live on SEEK or Broadbean using an Application Form (Link Out), candidates who attempt to apply will receive a "Link Expired" message. As a result, they will not be able to submit an application.

Case 2 – Job Closed in XR

If a job is closed in XR before the job advertisement reaches SEEK's 30-day expiry period, the job may still remain visible on SEEK or Broadbean. Candidates can continue to submit applications through the advertisement; however, those applications will not be mapped to or associated with the closed job in XR. A candidate record will still be created in the system.

Case 3 – Job Expired in XR (No Application Form) ( Native Apply)

If the job expiry date in XR is reached before the SEEK expiry date, the job may remain active on SEEK. Candidates can continue to apply through SEEK, and their applications will be created in XR and mapped to the corresponding job.

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