Configure Job Application Form

A job application form is a standardised document that employers use to collect personal, educational, and professional details from job applicants. Its purpose is to ensure consistency and efficiency in the hiring process, allowing employers to easily compare candidates, filter out unqualified applicants, and maintain comprehensive records for future reference and compliance.

To add an Application Form, follow these steps:

Click on the Profile picture and select Administrator from the drop-down menu.
Click on Master Data from the left navigation panel.
Under the General Master Data, select Application Form.
Click on (+) button on the top to add an application form.
Enter the detail and click Save & Continue.

Profile Picture - Administrator - Master Data - Job - Application Form - Add

This opens the configure application form page. The configure application page consist of different sections.

Information: Section names like Welcome Page, Knockout Questions, etc., are customisable. You can define them according to your needs. To do so, click the Edit (Pencil) button.

- Welcome Page:
  - Upload a banner image and set a heading and sub-heading.
  - Optionally include an About Us section (this information will appear on the application form and job description page) and choose whether a resume or cover letter is required.
  - Add organisation contact info and logo and select a recruiter to show their details in the application form.
  - The Configure Rule section allows you to restrict candidates with specific statuses from applying for a job position. You can also customise email and alert messages to prevent these candidates from applying for the same job. Upon configuring all the details click Save.

Application Form - Welcome Page - Settings - Configure Rules

Information: For sections like Knockout Questions, Personal Information Form, Documents, and Important Links, you need to enable the toggle to configure them.

- Knockout Questions: This section allows you to end an application if a candidate is knocked out and helps you add knockout questions. Upon adding the knockout questions, you can Edit or Delete and Save it as per your requirement.
  - The configure rule page lets you set up email and alert message in case of knockout.

Information: Candidate knockout is a recruitment process where candidates are automatically disqualified if they don't meet specific criteria set by the employer. This helps quickly identify and eliminate unsuitable candidates based on predefined questions.

Information: If candidate knockout occurs, the candidate will still be created in the system but won't be mapped to the job.

Application Form - Knockout Questions - Add - Configure Rules

- Personal Information Form: To collect information from candidates. This section let you configure the details needed from the candidates. Upon configuring all the details click Save.
- Documents: Configure this tab to collect required candidate documents. Don't forget to click Save.
- Important Links: Configure the important link like your company policy, about us, etc. Don't forget to click Save.
- Thank You Page: Configure the thank you message that applicants will see once they complete the application. Upon configuring all the details click Save.

Application Form - Configure

Once the application form is configured, you can set it as your default. When creating a job, this application form will automatically be mapped to the job. However, you can choose a different application form from the create job screen if needed.
To Edit, Clone, or Configure an application form, click the three-dot button after the application form is added as needed.

Information: To read more on how to create a job, click here: Create a Job.

Information: The application form will appear in the list when creating candidates manually. To learn more about how to create a candidate using the application form, click here: Create Candidate via Application Form.

Information: To share the Job Apply Page link from the Job Summary page, click here: Share Job Apply Page Link.

Upon copying and pasting the link into a new web browser or opening it, the Job Description page will appear.

Information: The Job Description page displays the details entered during job creation and application form configuration. If available, the About Us section appears first; otherwise, the Job Description is shown directly.

Note: When a user shares the job apply page link, it will open the Job Description page. However, if the user is on the job board and the link-out option is applicable, it will directly open the Job Apply page, as it currently functions in the system.

Information: To read more on how to publish a job with apply type: Link out (redirect to the Job Apply page) and Native Apply (Quick apply), click here: Job Board - Native Apply, Xeople Career Page - Link out.

Job Apply Page Link - Job Description Page - Apply

Upon clicking the Apply button, you will see a job description. Clicking it will open the Job description.
On the Job Apply page you will see option to autofill with resume or apply manually, select one as per your requirement.

Job Apply Page - Options