Share Job with Entire OnHire (EOH) - Jobs Landing

The Share Job feature enables you to send job details, including associated client and member (candidate) information, to Entire OnHire (EOH). You can even share job(s) without any member(s). This functionality facilitates the allocation of shifts (allocations staff appoint members to shifts), streamline job sharing by eliminating redundant entries, and support smooth payroll for both permanent and temporary placements. Upon sharing a job with member to EOH, the individual receives a notification containing login credentials for the member app, allowing them to view assigned shifts and respond by accepting or rejecting them as per their availability.

Optional Reading: How applicants are converted to members in Entire OnHire, click here, Convert Applicant to Active Member.

Optional Reading: How to allocate single or multiple shifts to members in EntireOnHire, click here: Appoint member for single and multiple shifts.

Optional Reading: To read more on the purpose of Marketplace, click here: Marketplace Configuration - Purpose.

To ensure seamless integration between XR and EOH, it's assumed that all relevant features have been subscribed to from the marketplace (Share Job, Share Client and Share Personnel to EOH).

To share a job with EOH from the Job landing three-dot button, follow the steps below:

• Navigate to the main navigation header bar and click on Jobs.
• Click on a Job Workflow and select a job from the list below.
• Click on the three-dot button and select Share Job.

Jobs Landing – Three-dot – Share Job

• A share job pop-up with three tabs—Share Client, Assign Member, and Job Order—appears if the client or member isn't in EOH, allowing you to initiate their transfer from XR to EOH. 

Strongly Recommend Reading: How to create and share client to EOH, click here: Create Client.  This article explains the field syncing process and identifies which fields support two-way sync.

 Share Job – Pop-up 

Cases of the Job Share feature:

• If both the client and member do not exist in EOH: All three tabs—Client, Assign Member, and Job Order—will be displayed.
• If the client exists but the member does not: You’ll be taken directly to the Assign Member A Back button will appear, indicating that the client already exists in EOH.
• If the member exists but the client does not: All tabs will be visible. The selected member will appear as disabled and marked as successfully pushed.
• If both the client and member exist: You'll land directly on the Job Order screen, with the ability to go back to view it is already shared.
• Head Count rule:
  • If only one candidate is in the Hired stage (either mapped to the Hired stage type or any stage mapped to Ready to Hire) and not yet in EOH, and the job’s headcount is one, the dropdown will display just that candidate and auto-select them.
  • If a job has a headcount of three and three candidates are in the Hired stage, the last moved candidate will auto-populate in the Assign Member tab (based on the timestamp).
    • If not shared, you'll see the full form.
    • If already shared, a message like already shared to EOH will be shown.

• No candidate in Hired stage: You will have to push job without a member.
• The Assign Member   screen will display the selected member along with four tabs if not in EOH: Candidate Profile, Notes, Employment Status, and Review & Summary. Review and fill in the necessary details, then click Continue to proceed through each tab. After completing all tabs, you will be taken to the Job Order Screen.

Members extracted from EOH cannot be pushed back as members to EOH. If member information appears in a disabled state, verify the source.

Recommend reading: We have different place to share a candidate as a member, click here:  Push Candidate as a Member – Candidate Landing & Summary or Push Candidate as a Member – Job Action.

Share Job - Assign Member

• In the Job Order screen:
  • Service Location: Displays the client’s name in read-only mode.
  • Assign Candidate as Member: Displays the member’s name in read-only mode.
  • Role/Qualification: Mandatory single-select dropdown, auto-populated with qualifications from the EOH API. The qualification master from EOH will source the list.
  • From & To: Mandatory date picker, defaulting to the current date, but users can modify it.
  • Shift Type: Mandatory single-select dropdown, auto-populated with shift types from the EOH API. The member shift master in EOH will source the list. If a client's shift is marked as default in EOH, it will display by default; otherwise, AM will be the default.
  • Start Time: Auto-picked based on the selected shift type but can be manually updated using the timer icon. Defaults to 09:00 AM.
  • End Time: Auto-picked based on the selected shift type but can be manually updated using the timer icon. Defaults to 05:00 PM.
  • The Servicing Office field is mandatory and initially blank, but it auto-populates with values fetched from the EOH API.
  • Contact Person (Professional): Displays the recruiter’s name in read-only mode.
  • Notes: It will be a free text field where you can enter your notes.
• Upon completing all the fields, click on Share Job.
  • If a member already exists in EOH with a status other than Active, a message will appear: "This candidate is not active. Do you want to push this candidate as Active?" You can either activate the member or choose to share the job without assigning a member, as an Active status is mandatory to push a job with a member upon clicking Share Job.

Strongly Recommended Reading: Learn which fields sync data simultaneously between XR and EOH, ensuring updates in XR reflect instantly in EOH. Click here: XR ↔ EOH: Data Sync.

Optional Reading: How to share a job from the Job Summary page, click here: Share Job to Entire OnHire (EOH) - Job Summary.

Share Job – Job Order

Optional Reading: To view how the client, member and job details appear in Entire  OnHire, click here:   ClientProfile, MemberProfile, JobProfile. 

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