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XR to EOH Casual Recruitment Workflow

This guide outlines the recommended setup for clients who wish to use XeopleRecruit (XR) to manage casual employment recruitment while maintaining a consistent structure with the Entire OnHire (EOH) recruitment workflow.

1. Overview

Using XR to manage casual recruitment offers structure, compliance, and clarity throughout the hiring lifecycle. To keep your recruitment process aligned with EOH standards, we recommend building a consistent, repeatable workflow that mirrors the logic used in EOH.

This article provides a suggested workflow design, including application mapping, job posting strategy, and recommended structural setup inside XR.

2. Step 1 – Build the XR → EOH Casual Workflow

To ensure seamless movement from application to onboarding, start by creating an XR Casual Workflow that feeds into the standard EOH Recruitment Stages.

Suggested Mapping

Below is the recommended high-level mapping structure:

  • XR Application Intake → EOH Standard Application Page / Inbox

  • XR Campaign-specific Applications → EOH State or Category Hiring Campaigns

This structure allows you to maintain a clean, centralised intake pipeline while still using targeted job campaigns to track ROI, applicant quality, and sourcing effectiveness.

3. Suggested XR Structure (Aligned to EOH)

If you would like to replicate the structure used by Entire OnHire’s internal recruitment framework, we recommend the following:

A. Standard Application Page (General Intake)

Use this for:

  • Website applicants

  • General cold leads

  • Walk-ins or organic applicants

  • Repeat applicants and talent-pool activity

This becomes your “catch-all” funnel, feeding into your EOH Application Inbox.

B. Targeted Ads & Hiring Campaigns (Per State / Qualification)

We strongly recommend creating separate job postings for:

  • Each state or region you recruit in

  • Each qualification or core role type

This allows:

  • Accurate reporting and ROI tracking on marketing spend

  • Better segmentation of applicant skillsets

  • Cleaner conversion analysis per campaign

  • Ability to use custom application forms where needed (e.g., state-based compliance questions, qualification checks, licensing requirements)

4. Example Structure

Below is the recommended XR hierarchy for clients running Casual Recruitment:

1. Standard Job Posting (General Intake)

For:

  • Website listings

  • Generic campaigns

  • Always-open casual recruitment roles

  • Cold leads

This should include your standard application form.

2. Targeted Campaign Postings

Separate listings for:

  • VIC Casual Carers

  • NSW Screening Nurses

  • QLD Disability Support Workers

  • WA Aged Care – Cert III

  • Any specific qualification / compliance-based roles

These postings allow you to:

  • Measure performance by location

  • Optimise ad spend with Seek/Broadbean

  • Track candidate quality

  • Identify the strongest recruitment channels

  • Run tailored forms and questions per audience

5. Benefits of This Standardised Structure

Adopting this structure ensures:
✔ Predictable process flow from XR to EOH
✔ Consistent onboarding outcomes
✔ Accurate reporting across recruitment and marketing
✔ Clear segmentation of applicants for compliance checking
✔ Reduced admin time for your team
✔ Better candidate experience
✔ Aligned process with Entire OnHire’s best-practice model

Casual Recruitment Workflow

Using XR (XeopleRecruit) → Entire OnHire (EOH)**

This workflow outlines how to manage casual recruitment using XR while ensuring correct mapping into the EOH Interview Dashboard and Applicant Portal process.

1. Workflow Overview

This workflow requires:

  1. Completed Screening

  2. Interview booked in XR

  3. Interview marked as Complete in XR

  4. Only then can candidate be pushed to EOH with login + interview details

Once pushed, the applicant enters the EOH Interview Dashboard, where the standard Applicant Portal and activation process begins.

2. Step-by-Step Workflow (XR → EOH)

Step 1 — Candidate Applies in XR

  • Standard Casual Application (general intake)

  • Targeted campaigns (state-based/qualification-based)

Step 2 — Screening in XR (Mandatory Step)

Recruiters review:

  • Qualification evidence

  • Location and availability

  • Resume or experience

  • Standard Screening Questions

During this stage you must complete the Screening Action tab, as it drives what can be pushed to EOH.

Step 2 — Complete Screening (Mandatory)

Before anything else, the recruiter must:

✔ Select Recruiter Name
✔ Mark Candidate Screening Status as Complete
✔ Save Screening Notes if required

If Screening Status = Incomplete, XR will disable “Scheduled Interview” push options.

Step 3 — Book the Interview in XR (Mandatory)

This is a compulsory step before pushing to EOH.

You must:

✔ Book the interview in XR
✔ Ensure it is a future interview date
✔ Ensure the “Candidate Interview Status” checkbox is marked Complete

Interview date/time behaviour:

  • If one interview → auto-populates

  • If multiple → user selects

  • Past interviews do not display

If no interview is booked, XR will not allow the candidate to be pushed to EOH with interview details.

Step 4 — Push Candidate to EOH (Login + Interview)

Once Screening and Interview both show “Complete”, the following option becomes available:

RECRUITMENT – APPLICANT LOGIN & SCHEDULED INTERVIEW

This option:

✔ Creates an Applicant in EOH
✔ Sends Applicant Portal login credentials
✔ Sends interview details
✔ Places candidate into the EOH Interview Dashboard

If interview is NOT completed, this option stays disabled.

3. What Happens in EOH After Push

Once the candidate is pushed from XR with interview details, they appear in the:

EOH Interview Dashboard

From here, your team follows the standard recruitment pipeline:

  1. Review Interview outcome

  2. Progress candidate to Applicant Portal

  3. Complete onboarding steps

  4. Activate the member once compliance is complete

This ensures a consistent and compliant workflow from:

XR Screening → XR Interview → EOH Interview Dashboard → Applicant Portal → Activation

4. Key Logic Summary

You cannot push a candidate with Interview details unless:

✔ Screening is completed
✔ Interview is booked in XR
✔ Interview Status is marked complete
✔ Future interview date/time is selected

Once pushed:

✔ Candidate receives Applicant Portal login
✔ Candidate receives Interview details
✔ Candidate lands in the EOH Interview Dashboard
✔ You follow standard onboarding → activation workflow

5. Final Workflow Summary 

  1. Candidate applies via XR

  2. Recruiter completes Screening in XR (mandatory)

  3. Recruiter books interview in XR (mandatory)

  4. Interview Status is marked complete

  5. Push candidate to EOH using “Applicant Login & Scheduled Interview”

  6. Candidate receives login + interview details

  7. Candidate appears in EOH Interview Dashboard

  8. Process through Applicant Portal → Compliance → Activation