Share Job Apply Page Link

Share Job Apply Page Link allows you to effortlessly share job applications with others by providing a link or URL. This feature empowers you to extend the reach of job postings by distributing the application link through channels like email, social media, or messaging platforms. It fosters wider engagement with potential candidates, thereby enhancing the recruitment process.

Previously, when an application form was shared with candidates, they could choose between only two options: Autofill with Resume and Apply Manually. After enabling the Seek Integration through the marketplace, candidates will see an additional option: Apply with SEEK.

Recommend Reading: How to enable the SEEK Integration and how Apply with SEEK works: Marketplace Configuration – SEEK, Apply with SEEK.

To navigate to the Share Job Apply Page Link, follow these steps:

• Navigate to the main navigation header bar and click on Jobs.
• Click on a Job Workflow and select a job from the list below.
• Click on the three-dot button and select View Job or directly click on the job title.

Jobs - Job Landing Page - View Job 

• Click on the three-dot button and choose Share Job Apply Page. 

Job Summary - Share Job Apply Page Link

• Enter the email ID directly on the To field.
• Alternatively, click on the (+) Add Email Address button, select a specific related module like candidate, employee, etc., as per your needs.
• Entering a search will suggest you related candidates in the application for e.g., choose an email ID from the drop-down by clicking on the (+) button which will form a chip.
• You can add one or multiple email ID(s) and click on Add.
• This will add the email ID to the To field.

• Click Share to share the Job Apply Page link.

Add Email Address - Add

To copy the Job Apply Page link to your clipboard, click on Copy Job Apply Page Link.  You can then paste this link into a web browser to complete the job application for a candidate using either Auto-fill with resume or Apply manually, without using the Apply with SEEK option. The Apply with SEEK option requires the candidate to be logged in to their SEEK profile and cannot be completed on their behalf. 

Share Job Application - Email ID - Share

 Candidate Apply Process - SEEK Integrated - Marketplace

Apply with SEEK

• This sends an email to the candidate at the email address provided.
• When the candidate(s), click on Apply Now, this will navigate to the job application form.

Email – Candidate – Apply

• The application form page opens, clicking apply will navigate them to the three options to apply. Autofill with Resume,Apply Manually and Apply with SEEK.

Application Form – Apply

• They will see three options like, Autofill with resume, Apply manually and Apply with Seek.
• Upon clicking apply with seek for example they follow the steps mentioned below.

Apply Options – Apply with Seek

• This will prompt candidates to log in to their SEEK profile if they are not already signed in. If they are already logged in, they will be directly redirected to the Allow Access to XR screen.

Seek - Login

• Upon sign in, candidates will see a pop-up requesting consent to allow XR to access information from their SEEK profile.
• XR has an existing integration with SEEK; however, candidate data is only accessed after explicit permission is granted. Based on the candidate’s selection—Allow access or Not Now—SEEK redirects them back to XR.
• If the candidate selects Allow Access, XR retrieves their profile details and pre-fills the application form. If Not Now is selected, the candidate is redirected to the application form without any prefilled information.

Allow Access – XR - Seek Profile

• This action allows selected details from the candidate’s SEEK profile to sync with the application form. The following fields are automatically populated from the candidate's SEEK profile, if exist: Resume (File), First Name, Last Name, Email ID andMobile.

Recommend Reading: What are the Application Form Fields (Apply with Seek option) and how they work, click here: Application Form Fields.

• They can verify and edit the information and click Submit.

Recommend Reading: When candidates apply and answer the screening questions, the End application if the candidate is knocked out toggle functionality is applied accordingly. For more details, click here: Knockout Questions.

Verify – Submit

• The application will be successfully submitted.

Candidate Application – Submitted

• Once a candidate submits the application, the Primary Owner and Job Owner(s) will receive an email notification for the new application received.

Email – Primary / Job Owner(s) – New Candidate Application

• The candidate will be created in the Candidate module and automatically mapped to the corresponding job in the Jobs module. You can click the job from the Candidate Summary >Jobs. This will navigate you to the specific job.
• Fields extracted and manually filled will be saved under the Candidate Summary > Summary and Resume section.
• The resume will be automatically parsed, and you can view the extracted details under Candidate Summary > Resume > Parsed Resume.

Candidate – Created – Job – Mapped to Job

• The candidate source in this case will be recorded as the Application Form, since the candidate is created through it. This information will be visible on the Job Summary page of the job to which the candidate is mapped.

Job Summary – First Job Workflow Stage – Candidate Mapped

• Resume Parsing enables quick and efficient searching of candidate information using Split Screen (Job Action) > Candidate > Keyword Search.
• To view job application details, including candidate responses captured from the application form and their answers to the screening questions, navigate to Split Screen > Applications for the job posting: Job Action. You can also view the application via Job Summary>List View> Three-dot placed in front of each candidate> View Application option.
  • The SEEK profile fields displayed in the split-screen view are automatically mapped to the corresponding fields in the application form as follows:

Split Screen Page (Job Action) – Candidate Application

Audit Logs

Audit logs for successfully created candidates and job mappings are captured under:

• Candidate Summary > Activity

Candidate Activity Information on the Details Page

• System Settings > System Audit Log

System Audit Log Showing Candidate Creation Entry

Seek Integration Disabled - Marketplace

• When the candidate(s) apply they will see two options like, Autofill with resume and Apply manually.
• For example, if the candidate selects Autofill with Resume and uploads a resume, details such as First Name, Last Name, and Email are automatically extracted from the resume, if available.

Application Form Fields (Autofill with Resume case):

• General Information:

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Resume	Candidate’s resume document containing professional details. Used for parsing candidate data automatically.	Upload manually.	Mandatory if toggle is enabled (Yes).
Title	Newly added. Candidate’s title (e.g., Mr, Mrs, Miss, Ms, Dr, Prof).	XR system-defined dropdown. Select manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON; no EOH dependency.
First Name	Candidate’s given name.	Extracted via the resume.	Mandatory by default; cannot be disabled.
Last Name	Candidate’s family/surname	Extracted via the resume.	Mandatory by default; cannot be disabled.
Email ID	Candidate’s unique email address used for identification and avoiding duplicates	Extracted via the resume.	Mandatory by default; cannot be disabled.
Mobile Number	Candidate’s contact number for communication	Add manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.
Gender	Newly added. Candidate’s gender (e.g., Male, Female).	XR system-defined dropdown. Select manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.
DOB (Date of birth)	Newly added. Candidate’s date of birth (as per official records)	Functions like a calendar; future dates are not allowed. Select manually.	Optional, appears only if enabled via check box and mandatory via Required toggle.
Qualification/Role	Displays relevant qualifications and roles based on job, client, and industry mapping. Includes job-specific, industry-specific, and global qualifications depending on availability.	If Industry is mapped to both Job and Client → Shows Job-specific qualifications/roles + Global qualifications. If Industry is mapped to Client but NOT Job → Shows Client (Industry) specific + Global qualifications If Industry is mapped to job→ Job-specific qualifications/roles + Global qualifications If industry in the industry master set as default→ Industry specific qualifications/roles + Global qualifications If no Industry mapping exists → Shows all active Global qualifications (not tied to any industry) Priority Order: Job > Client > Industry Master>Global Qualification Manually select. Populated list sorting: Primary sort: Display Sequence in ascending order. Secondary sort: Alphabetical order (A–Z) for items sharing the same Display Sequence value.	Optional; appears only if enabled via the checkbox and becomes mandatory when the Required toggle is on.
Profile Picture	Candidate’s photograph for identification	Manually uploaded	Optional; appears only if enabled via check box and mandatory via Required toggle

• Additional Information:

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Address	Detailed address of the candidate	Manually entered	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.
Skills	Candidate’s skills relevant to the job role	Dropdown populated from XR Skill Master. Select manually.	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.
Expected Salary	Candidate’s expected compensation for the role	Manually entered	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.
Notice Period	Duration the candidate needs before joining (e.g., 30 days)	Manually entered	Optional, visible if checkbox ticked and mandatory if Required toggle is ON.

• Experience

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Position Name	Candidate’s role/designation in the company	Manual text entry	Mandatory by default; cannot be disabled.
Employer	Name of the company where the candidate worked	Manual text entry	Mandatory by default; cannot be disabled.
Currency	Currency in which salary is defined (e.g., AUD)	Select manually	Mandatory if enabled via toggle.
Salary	Candidate’s salary amount	Numeric input. Manual entry	Optional unless configured mandatory via Required toggle.
Salary Unit	Salary frequency (e.g., annually, monthly)	XR system-defined dropdown. Select manually.	Optional unless configured mandatory.
Start Date	Employment start date	Calendar selection (future dates restricted). Select manually.	Mandatory by default; cannot be disabled.
End Date	Employment end date	Calendar selection. Select manually.	Mandatory if enabled via Required toggle.
Location	Location of employment	Manual entry.	Mandatory if enabled via Required toggle.
Description	Brief summary of job responsibilities and role	Manual entry.	Mandatory if enabled via Required toggle.

• Education

Field Name	Description	Data Source / Behaviour	Mandatory Rule
Degree Type	Type of qualification (e.g., Bachelor’s, Master’s)	Dropdown from degree type master. Select manually.	Optional, mandatory if enabled via Required toggle.
Degree Title	Name/title of the degree obtained	Manual text entry	Optional, mandatory if enabled via Required toggle.
Name of Institute	Name of the college/institution attended	Manual text entry	Optional, mandatory if enabled via Required toggle.
Name of University	University affiliated with the degree	Manual text entry	Optional, mandatory if enabled via Required toggle.
Start Date	Start date of the education program	Calendar selection. Select manually.	Optional, mandatory if enabled via Required toggle.
End Date	Completion date of the education program	Calendar selection. Select manually.	Optional, mandatory if enabled via Required toggle.
Score Type	Type of grading (e.g., GPA, Percentage)	Dropdown from candidate master. Select manually.	Optional, mandatory if enabled via Required toggle.
Final Score	Final marks/grade achieved	Manual text entry.	Optional, mandatory if enabled via Required toggle.
Qualification / Role	Displays all active global qualifications.	Show all active Global qualifications (not tied to any industry). Select manually.	Mandatory by default; cannot be disabled.
Location	Location where education was completed	Manual entry	Optional, mandatory if enabled via Required toggle.
Description	Additional details about the education (e.g., specialisation)	Manual entry	Optional, mandatory if enabled via Required toggle.

Recommend Reading: How to configure qualification/role, click here: Qualification/Role.

Scenario	Description
Auto-fill via Resume	Candidates can review, edit, and submit the information. All extracted details will appear on the Candidate Summary page under Summary, and the resume will be available under Resume.
Manual Application	Fill out the application form manually. The entered details will be reflected on the Candidate Summary page under Summary, and if the resume is uploaded it will be parsed and available under Resume>Parse Resume.
Mandatory Fields	All fields marked as mandatory must be completed before submission.
Input Flexibility	Fields may allow typing or selecting values depending on configuration.
Resume Parsing	In cases where a candidate is created through any source, the resume will be parsed automatically. If the resume is updated at any point, it will be re-parsed automatically as well.

•  Click Submit.

 After the application is submitted, the remaining process will follow the same flow as explained above for Apply with SEEK.

Autofill with Resume – Source Logic

• The candidate source in this case will be recorded as the Application Form, since the candidate is created through it. This information will be visible on the Job Summary page of the job to which the candidate is mapped.

Job Summary – First Job Workflow Stage – Candidate Mapped - Source - Application Form

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