Document management refers to the systematic process of storing, organising, and managing documents in a way that ensures their easy retrieval, secure handling, and efficient use.
Main purpose of a document management feature is as follows:
- It helps keep all your documents in one place and well-organised. This way, you can quickly find what you need without wasting time searching through piles of papers or files.
- Document management systems make sure you always have the latest and most accurate versions of your documents. This helps avoid mistakes and ensures you are working with the right information.
- It's crucial to keep your documents secure and only allow access to those who need it. Document management systems protect sensitive information and helps you comply with privacy regulations.
- The document feature makes it easy for multiple people to access, edit, and share documents. This improves teamwork and ensures everyone has the information they need to do their jobs effectively.
- Document management systems ensure your documents are backed up and can be recovered if something goes wrong, like a system crash or a natural disaster. This means your important information is always safe.