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Enhancements

1.  Job Summary – Card View – Capture Reply in SMS Chain- Two Way SMS

Xeople Recruit now provides the capability to incorporate two-way SMS functionality within the application, allowing for the storage of replies in the SMS Chat.

Key Changes:

  • The chat history screen displays the SMS status along with the mobile number to which the SMS is sent.
  • Clicking the SMS icon opens a screen where all SMS sent/received for that candidate can be viewed. The top of the screen shows the candidate’s name along with the SMS icon.
  • Sent SMS by the recruiter appears on the right side, displaying date, time, and the recipient’s mobile number.
  • Delivered SMS is represented in green, received SMS in grey, pending SMS in orange, and failed SMS in red. This color-coded display provides clear visibility and quick identification of SMS statuses.
  • In case of failure, a Resend icon allows the user to resend the SMS.
  • User picture (if available) appears on the right side of sent SMS; otherwise, user initials are displayed.
  • Candidate’s reply appears on the left side along with their picture/initials.
  • Date & Time: Timestamp of when the SMS is received by the recruiter.
  • Received From: The number from which the candidate replied.
  • The screen can be closed by clicking on the header on the right-side panel.
  • New SMS option opens the SMS screen for sending a new message.
  • Cancel option allows cancelling the activity.
  • A Refresh icon refreshes the chat screen.
  • The system captures events in the Job log, such as Aayush Bhatia SMS to Himanshu on 27/10/2023 12:23:01.

2.  Job Landing – Clone Job – Reset Date Fields

Xeople Recruit now allows users to reset all date fields when cloning a job from an existing one.

Key Changes:

  • Users initiate the cloning process for an existing job from the Job landing page.
  • During cloning, specific date fields like Filled date, Open Date, and Job Expiry days are automatically reset.
  • Filled Date: When a user clones an expired job, the Filled Date now displays as blank, allowing the user to select the date using the Calendar icon.
  • Open Date: When a user clones an expired job, the Open Date is now displayed as the current date, providing flexibility for the user to modify it as needed. Notably, the Open Date is not displayed as blank.
  • Job Expiry Days field, the functionality remains unchanged. However, in the case of cloning, the field value will be reset. Users will now have the flexibility to select a new date for this field during the cloning process.
  • While the functionality of these fields remains the same, users can now select new dates for the cloned job.

3.  Home – Meeting – Share Calendar

Xeople Recruit users now can share their calendars with fellow employees who are invited to the application, enabling them to view their activities. Furthermore, users can revoke calendar access, giving them the flexibility to stop sharing their calendar whenever they choose.

Key Changes:

Share Calendar Feature:

  • For users on the Meeting page from the home screen, the Share Calendar button is available on the top of the page.
  • Upon clicking the Share Calendar button, a pop-up opens with two tabs: Share Calendar and Revoke Sharing. The default tab is Share Calendar.
  • The calendar will not expire if a date is not chosen in the Share till date field until the sharing is explicitly revoked.
  • The Share Calendar tab includes the following fields:
    • Select Employees to Share Calendar: A mandatory field where users can choose multiple employees to share their calendar.
    • Share Till Date: An optional checkbox that, when selected, allows users to specify a date until which the calendar will be shared with the selected employees.
    • Can View Basic Details (Title, Duration, Attendees, Organiser): The default selected radio button, allowing employees to view only basic details of the activity.
    • Can View All Details: An option that, when chosen, grants employees’ access to view all details of the activity in view mode.
    • Send Email: Allow users to send an email by selecting an email template from the Insert Template option. If the Send Email checkbox is not selected, users will automatically receive a system-generated email.
    • Share Button: Clicking this button shares the calendar with the selected details to employees. A standard success message appears at the bottom of the screen.
  • Users have the option to re-share their calendar with an employee only after they have revoked the sharing with that specific employee. Once the sharing is revoked, the employee will reappear in the calendar sharing options, and users can select them again from the employee dropdown to resume sharing.

Revoke Sharing:

  • The Revoke Sharing section allows users to revoke access to the calendar for those with whom it was previously shared. It displays a list of employees with the following details:
    • Profile picture
    • Name of the employee
    • Email ID of the employee
    • Delete icon for each employee to individually revoke calendar access.
    • Additionally, there is a Select All checkbox to revoke the calendar for all listed employees.
    • Revoke Sharing: Clicking on this button prompts an alert box asking, “Do you want to revoke the calendar of the selected employee(s)? Yes/No.” Choosing Yes revokes the calendar, while choosing No discards the action.
    • After revoke sharing, users can see all the selected employee(s) in the share calendar employee drop-down.
    • Icons and control placements are for reference and can be updated as needed.

4.  Home – Meeting – View Shared Calendar

Xeople Recruit introduces the View Shared Calendar feature, allowing users to access a comprehensive list of all employees who have shared their calendars. Through a simple click on each employee, users can effortlessly explore individual calendars along with associated details.

Key Changes:

  • The View Shared Calendar checkbox now appears at the top of the screen, automatically deselected when no calendars are available for viewing. Upon selecting this option, the right overlay opens, showcasing a list of all employees who have shared their calendars.
  • By default, no employees are selected, and users can choose specific employees to view their calendars.
  • A status line at the top of the overlay screen reads: You are viewing calendar of employee(s).
  • Checkboxes are displayed next to employee names, allowing users to select/deselect names for calendar viewing.
  • After deselecting any employee, the calendar will revert to the default user calendar.
  • If a user selects a name:
    • The selected employee’s calendar is displayed.
    • Mouse hover on any activity triggers a pop-up, maintaining consistency with the existing application.
  • For shared calendars:
    • If only basic details are shared, users can view title, duration, attendees, and organiser.
    • If all details are shared, users can view comprehensive information in view mode.
  • Basic Details:
    • Clicking on an activity’s title on the calendar opens a pop-up displaying basic details, consistent with the existing application.
  • All Details:
    • For shared calendars with all details, clicking on the title opens a pop-up with basic details and a View Activity button at the bottom.
    • Clicking View Activity opens a right overlay displaying all details of the activity in view mode.
  • Additionally, when choosing a name to view their calendar:
    • A static line appears at the top of the meeting screen, indicating the relevant username. For example: You are viewing calendar of Amrita Kaul.
    • If no employee is checked/selected, this line remains hidden.

5.  Login page – New UI

Xeople Recruit has recently introduced a fresh login interface, enhancing the visual appeal for users while maintaining the existing functionality.

Key Changes:

  • The new design contributes to an improved and more user-friendly experience, making it easier and more enjoyable for users to interact with the login interface.
  • New UI is responsive, users can access and use the login page seamlessly across various devices and screen sizes, providing flexibility and convenience.
  • Optimisations in the new UI contribute to faster loading times, reducing waiting periods for users accessing the login page.

6. Client Landing Page – Add Tag Filter

Xeople Recruit has introduced a tag filter feature under the Client landing page, enabling the display of data based on the selected tag filter.

Key Changes:

  • This update focuses on enhancing the client functionality by adding a new filter, Tag.
  • Users now have the capability to filter clients based on the Tag filter, with tag values sourced from master data.
  • To ensure system uniformity, search and refresh provisions have been included for ease of use.
  • By default, the Contains condition is auto selected, aligning with the existing system behaviour.

7.  Candidate Landing Page – Send Email – Three-dot button

Xeople Recruit users can now Send Email to all selected candidates directly from the Candidate Landing page.

Key Changes:

  • Checkbox options are now available against each candidate, including a Select All option to efficiently choose candidates based on the current pagination settings.
  • Users can unselect all candidates from the same selection option, providing flexibility.
  • The Send Email option is enabled when users select at least two candidates, maintaining consistency with the Send Email option in the Job section.
  • Clicking on the Send Email option opens the standard Email body from the right panel, regardless of whether the email is connected. If connected, it uses the connected email ID; otherwise, it goes through the system email notification.
  • The compose email body includes the following pre-filled information:
    • Insert Template: Opens a pop-up screen to select a predefined template.
    • Share Template: Contains all the shared templates with checkboxes. User can select any from the list.
    • From & To Email: Prefilled with the user’s email as the sender and candidate email addresses.
    • Subject: Auto filled for email template selection.
    • Job: A dropdown field with all active jobs for user selection.
    • Description: Auto filled for email template selection, with the option for manual input.
  • If a template is selected and the user wishes to change it, clicking on the Insert Template option will automatically preselect the previously chosen template.
  • All email fields maintain the same functionality and validations as in the current system.
  • Users will receive an email listing the specified date and time, along with the information detailed in the text.
  • The system seamlessly syncs this action into the Activity tab in the candidate summary page.

8.  Candidate Landing Page – Bulk SMS – Three-dot button

Xeople Recruit users can now send Bulk SMS to all selected candidates directly from the Candidate Landing page.

Key Changes:

  • Users can now send bulk SMS directly from the Candidate Landing page.
  • The three-dot icon is strategically placed for visual appeal, with option to Send SMS accompanied by respective icon.
  • Checkbox options are available against each candidate, with a convenient Select All option for bulk selection based on pagination and user-defined records per page.
  • Users can deselect individual candidates or all selected candidates using the same select option, providing flexibility.
  • The Send SMS option is enabled when at least two or more candidates are selected, ensuring efficient use.
  • When selecting candidates and clicking on Send SMS, it opens a standard SMS pop-up screen like the existing one, maintaining familiarity.
  • The Send SMS option is enabled only when SMS integration is connected through the Marketplace.
  • The SMS pop-up screen features the following fields:
    • Insert Template: Opens a pop-up screen for selecting predefined SMS templates from master data.
    • Shared Template: Contains all the shared templates with checkboxes. User can select any from the list.
    • To: Autofill all selected candidates along with the country code in chip form, allowing users to remove chips individually.
    • Subject & Message: Blank fields for user input, mandatory for sending SMS. Character count is displayed, and the text area is expandable for better visibility.
  • Save and cancel buttons function as expected, maintaining consistency.
  • Users will receive an SMS containing the specified date and time, along with the information detailed in the text.
  • All SMS fields adhere to the same validation rules as in the current system.
  • The system seamlessly syncs this action into the Activity tab in the candidate summary page.

9. Job Landing Page – Closed & Re-open Job

Introducing an enhanced feature in this release, focusing on improvements to the Closed & Re-open Job functionality within the job landing page.

Key Advantages:

Closed job Placement on Job Landing Page:

  • All closed jobs are now prominently displayed on the Job Landing page, featuring a highlighted colour to draw attention.
  • Closed jobs are positioned below active jobs, visually distinguished by a greyed-out colour, ensuring user awareness of their closed status.
  • Closed job sorting is now aligned with the sorting order based on the Job title.

Reopen Job Feature:

  • The Close Job option is no longer shown in disabled mode for already closed jobs, providing a streamlined interface.
  • The Reopen Job option is automatically enabled once a job is closed.
  • A Reopen option, denoted by an icon, is added in the three-dot menu on the job landing page.
  • A default confirmation message is displayed for non-expired jobs: “Are you sure you want to reopen this job?” Clicking ‘Yes’ reopens the job.
  • Users can now edit the Job Expiry Days field, saving the changes to reopen the job and make it active.
  • Reopened jobs lose their highlighted status, and the closed stamp is removed from the detail page.
  • The Close Job option is re-enabled for the job once it is reopened.
  • The Quick filter for Closed jobs is updated to reflect the changes, ensuring accurate filtering.
  • Users can perform all activities on reopened jobs, like active jobs, including unfreezing the applications screen for further use.

 10. Job summary – Grid View – Options available for each Candidate

In this release, we have improved the functionalities accessible through the checkbox provided for each candidate in the job summary grid view.

Key Advantages:

  • Users can now access an expanded set of options under the checkbox provided for each candidate on the Job Summary page in Grid View.
  • New options added with corresponding buttons from the action panel include Accept, Reject, Remove, Read, Unread, Call, Send Mail, Send SMS, Pin, Move To Folder.
  • The functionality and logic for the new options remain consistent with the existing system. The functionality of each button is as follows:
    • Accept: Indicates the candidate’s acceptance to a stage in the recruitment process. With this option the candidate is moved to next stage in the job workflow. 
    • Reject: Discontinue their application. With this option candidate moved to the stage will revert to the rejected stage.  
    • Remove: Removes the candidate from consideration or a specific stage in the workflow. 
    • Read: Marks a candidate profile as read to signify acknowledgment. 
    • Unread: Marks a candidate profile as unread to indicate that it has not been viewed yet. Unread works for single candidate selections against each candidate. When a profile is marked as unread, the candidate’s profile name appears in bold format, indicating its unread status. 
    • Call: Initiates a phone call to the candidate for communication or further discussion. 
    • Send Mail: Sends an email to the candidate for correspondence or providing additional information. 
    • Send SMS: Sends a text message to the candidate for quick communication or updates. 
    • Pin: Marks or prioritizes the candidate for convenient reference or attention. The pin functionality has been implemented seamlessly, incorporating the same logic and validations as utilized in the Action panel. Users will now observe a pin icon adjacent to the three-dot icon in the grid. Clicking on it will pin the candidate, and clicking again will remove the pin.
    • Move to Folder: Implemented functionality enables users to open a standard folder pop-up, facilitating the smooth movement of candidates to different folders.
  • Existing options have undergone label changes: Job Action to Actions, Create Activity to Add Meeting, View Candidate Summary to Candidate Summary.
  • No stage selection validation is required for individual candidate actions.
  • The Read log will remain in the job log history.

11.  Job Summary Page

We have implemented minor adjustments to the Job Summary page for an improved user experience.

Key Advantages:

Data Loading without Refreshing:

  • The system has been updated to prevent data refreshing when navigating back to the Job Summary page. For instance, returning to the Job Summary page from the Job Landing page will now display the data without triggering a refresh.
  • Users can still manually refresh the data by using the refresh icon, particularly when real-time additions are made.

Card View Changes:

  • In the updated system, when a candidate’s picture is unavailable, and their initials are displayed in a circle, the circle now takes on the status colour of the candidate. For instance, if a candidate has an Active status with the colour blue defined in the status master, the circle displaying the candidate’s initials will appear in the designated blue colour.

Closed Stamp Placement:

  • The Closed Stamp has been repositioned to enhance the visual appeal and overall appearance.

Proximity:

  • Clicking on the Proximity option now opens a pop-up screen displaying the distance between the candidate and job location.
  • Notably, the pop-up screen now shows only the Suburb, State, and Country in both fields (Job and Candidate Location). This enhancement applies across all areas where candidate proximity is displayed through the pop-up screen.

12. Job Landing Page & Job Summary Page – Column Names Displayed Upon Clicking Workflow Stage Count

We have implemented an enhancement related to the workflow stage count on the Job Landing and Job Summary page. When users click on the workflow stage count from the Job Landing Page or Job Summary Page (Card View – Workflow count), a right-side panel opens, displaying a list of candidates associated with that workflow stage.

Key Changes:

  • Workflow Stage Count:
    • In the Job Landing Page and Job Summary page, users can now actively click on the workflow stage count, initiating the opening of a right-side panel.
    • This panel displays a list of candidates corresponding to the count within that workflow stage.
    • The name of the workflow stage is prominently reflected at the top of the panel for clear identification.
  • Global Candidate Data: Candidate records shown on the screen include global data, enhancing the comprehensive view of each candidate.
  • Kendo Filters: Users can use Kendo filters to maintain system uniformity. The candidate records are sorted by default based on Candidate Name.
  • The candidate’s name is now clickable, redirecting users to the candidate summary page in a new tab.
  • Profile pictures are merged with names, displaying initials in the candidate profile status colour or picture. Mouseover reveals basic details as per the existing personal card.

13.  Xeople Search: Landing Screen & Extracted Details

We have enhanced the features accessible through the three-dot icons for each candidate in the job summary – grid view.

Key Advantages:

Extracted Details Enhancement:

  • Upon selecting Entire OnHire as the search pool and extracting members from EOH to Xeople Recruit, a confirmation message screen now facilitates the viewing of extracted details. The updated screen includes the following:
    • A link named Click here to view extracted report has been introduced. Users can access this link to view all the details of the extracted members in an excel file.In the table, the extracted member details include Candidate IDs and Candidate Names, Status, and Status Message (indicating success or failure).
    • For successfully extracted members, the status is labelled as SUCCESS, and the status message is displayed as Successfully Extracted.
  • The file name of the extracted file follows a defined format, EntireExtract_8_Sachin_121020231354.xls,” where:
  • “EntireExtract” is a static label.
    • “8” represents the number of successfully extracted members.
    • “Sachin” is the first name of the logged-in user.
    • “121020231354” represents the current DDMMYYYYHHMM.

Xeople Search Landing Screen:

  • On the Entire OnHire card, the message prompting users to select a maximum of 10 cards has been updated to “You can select a maximum of 10 candidates only.”
  • When a user clicks any candidate on the “Entire OnHire” card, both the Extract and Extract & Map buttons are now enabled for streamlined functionality.

14.  Xeople Search- Office Tag & Different Source Parameter

We’ve enhanced the system to automatically include Office information from Entire OnHire (EOH) in the Xeople Recruit candidate tag master during member extraction from Xeople Search if it doesn’t already exist. Additionally, we’ve implemented distinct sources for member extraction into Xeople, ensuring more accurate tracking and differentiation.

Key Changes:

  • When members are extracted from Xeople Search:
    • Source: EOHE
    • Tooltip on the source in candidate summary: ‘Extracted from EOH’.
  • When members are pushed from the Entire Onhire application:
    • Source: ‘EOHP’
    • Tooltip on the source in candidate summary: ‘Pushed from EOH’.
  • When candidates apply to a job:
    • Global Source is EOHE, and the Job Applied Source is EOHM.
    • Global Source is EOHP, and the Job Applied Source is EOHM.
    • However, if candidates, who have received a Xeople Application Page (Link Out) – Job Broadcast Notification, fill in details for a person not currently part of the application, and successfully apply to the job, the new candidate will be assigned to that job with the following attributes:
      • Global Source: EOHM
      • Job Applied Source: EOHM

15. Notes Across Application

This release brings significant improvements to the Notes feature across the application, enhancing its functionality and user experience. Also, we have redesigned the Notes UI across the application. The representation of data in the Notes section has been improved without altering the existing functionality.

Key Changes:

  • Upon clicking the Notes section, the data now follows the specified sequence:
    • Profile Picture/Initials: The profile picture or initials of the user who added the notes now appears on the left side.
    • User Information: Details about the user who added the notes, including the name, note creation date, and timestamp, are presented in a single line.
    • Access Icon: Positioned on the right side, the access icon now displays an access label (such as public, protected, etc.) on the tooltip.
    • Edit and Delete Icons: Edit and delete icons remain in their designated positions, retaining their respective functionalities.
    • Expand Icon: An expand icon is now available to enlarge the Notes box and view the complete content. The expanded content seamlessly extends below the screen, eliminating the need for a scroller.
    • Title Display: The title label is prominently displayed, and the notes title appears just below the user information.
    • Category Icon Position: The category icon retains its position in alignment with the current system.
    • Box Length: The box length is fixed, ensuring a consistent and aesthetically pleasing appearance, while the height adjusts dynamically based on the content.
    • Content Formatting: The content is now displayed according to the selected formatting during the creation of notes.
  • We have enhanced the functionality of filters for the Notes. The following improvements have been implemented:
    • Filter Disable Mode: When no notes data is present, filters now appear in a disabled mode. This ensures a more intuitive user experience by preventing users from attempting to filter non-existent data.
    • Owners Filter: Users can now search individuals who have created notes.

The pop-up screen label has been updated from Search Notes added by Owners to Search Notes By Owners for clarity.

  • Category Filter: The label has been changed from Category to Notes Category on the tooltip. The pop-up screen label has been updated from Search Notes Basis on Category to Search Notes By Category.
    • Notes Category Filter: The label has been changed from Category to Notes Category. Notes category will show all category as per define in master.
    • Normal Filters: All filter parameters are now sorted alphabetically for improved organisation. Operators are now default-selected if there is one, and if multiple operators exist, the very first is auto-selected.
    • Months Filter: It is now a dropdown with all months (January to December), and multiple selections are allowed to filter notes. This replaces the previous free text input. Supporting operators now include Contains only, and earlier operators designed for free text values have been removed.
  • We have addressed the editor issue within the Notes tab as follows:
    • Now, when a user enters content in the editor, the width of the editor dynamically increases, allowing for automatic adjustments.
    • Additionally, a scroll bar has been introduced, enabling users to effortlessly scroll down and view the complete text.
    • This improvement has been implemented across all areas where notes are created. The result is a more user-friendly and responsive editor experience for creating and viewing notes.
  • Notes Title: Previously a mandatory field, the Notes Title is now optional, offering users more flexibility.
  • Description: The Description field, formerly optional, is now a mandatory component, ensuring comprehensive information capture.
  • View Notes:
    • Keyword Search: A keyword search functionality has been incorporated into the Notes screen. Users can input specific text or words, triggering the system to filter notes based on the entered keyword. This feature uses the same search functionality as in the existing application.

16.  Meeting Across Application

Meeting module undergoes a significant update with the replacement of the existing Activity tab with the Quick Add Meeting screen throughout the application. The functionality remains unchanged, and the Scheduling Assistance has been seamlessly provided into the Quick Add Meeting screen.

Key Changes:

  • Quick Add Meeting now includes Scheduling Assistance.
  • Retains original functionality and validations.
  • The Description field, previously mandatory, is now an optional field, providing users with greater flexibility.
  • Contacts:
    • The Invite Required Attendees field is now enriched with the Users Type functionality, allowing users to choose attendees through the Search Required Attendees fields. Users can enter email IDs, and the search required attendee field dynamically suggests matches as users input text, optimising the attendee selection process.
  • Client:
    • The Client field now specifically displays information related to the client, excluding contact details.
  • Attendees:
    • Users can now enter external email IDs in the Attendees field, allowing inclusion of individuals not part of the system. The system stores the first and last names of external IDs in the backend table, and the Meeting screen displays the corresponding email IDs.
  • Search in Recent Activity
    • The Recent Activity screen now features a search functionality. Users can enter keywords to filter activities based on matching text. This search functionality mirrors the existing application’s search.
    • The search box has been aesthetically placed on the screen, ensuring a visually appealing and user-friendly design. The label change from Recent Activity to Activity has been implemented consistently across different areas for clarity.
  • Single Selection: Users can now only choose a single organiser for a meeting.
  • Disabled Multi-Selection Mode: The organiser selection is now in disabled mode for multiple selections.
  • Default Value: The default value for the organiser field is set to the name of the logged user.

17.  Across Application – New Email/SMS – Insert Template

We have improved the functionality of selecting Email and SMS templates.

Key Changes:

Enhancement in SMS Screen & Template:

  • Count Display in SMS Template Pop-Up Screen:
    • When the user selects an SMS template from the Insert template option, the system opens a screen listing all predefined SMS templates. The total count of records is displayed on this screen, categorised as My Template and Shared Template.
  • Enhancement in SMS Screen & Template:
    • Upon selecting an SMS template and returning to the Insert template option, the system now automatically showcases the previously chosen SMS template on the pop-up screen, streamlining the template selection process.
  • Send SMS Screen:
    • The SMS subject field character limit has been reduced from 1000 characters to 75 characters for a more concise and effective communication experience.
    • An expand icon has been added to the SMS subject and message boxes, allowing users to expand the boxes and view the complete text.
  • Revised Path for SMS Template:
    • The path for accessing SMS templates has been relocated from System Settings to a more accessible location.
    • New Path: Tenant –> Home –> My Profile –> SMS Templates.

Enhancement in Email Screen & Template

  • Subject Character Limit Alignment:
    • When the user opens the email screen, the subject character length is mismatched, as it is set at 50 characters, while during template creation, it is specified as 500 characters. To address this, the system has been updated to align the subject character limit to 500 characters for consistency.
  • Scroller and Expand Icon Across Email Screens:
    • Fields with substantial text content, including the subject field, across all email screens throughout the application, now feature a scroller and expand icon for enhanced usability.
  • Predefined Template Auto selection:
    • When a user selects an Email template and returns to the Insert template option, the system now auto selects and displays the previously chosen Email template on the pop-up screen, streamlining the template selection process.

18. Home – Mailbox – Email Inbox

Minor adjustments have been made to the Email Inbox to improve the overall user experience.

Key Change:

The keyword search functionality has been upgraded to include a more spacious search box, enabling users to input text or keywords with increased comfort. The system now efficiently filters all emails based on the entered keyword, contributing to an enhanced overall search experience.

19.  Home – Meeting – Share Calendar – Descriptive pop up & shared till date in Revoke Sharing

We have enhanced the Share Calendar pop-up by adding a description and incorporating the Shared Till date in the Revoke Sharing feature.

Key Changes:

  • Enhanced Share Calendar Pop-up: When on the Meeting screen and clicking on Share Calendar, the pop-up now opens with a description as show in the below screen shot.
  • Default Email Settings: By default, the Send Email option is deselected. The display text clarifies, “By default, the system generates an email. Select Send Email to notify employees by inserting templates.” Clicking on Send Email shows the Insert template option, opening the template pop-up to select from a range of predefined templates.
  • Template Selection for Send Mail: If the Send Email option is checked and no template is selected, clicking on the Share triggers an alert message, stating “Please select an email template.” If the Send mail option is not checked, the system automatically sends a system-generated email.
  • View Shared Calendar Overlay: When clicking on View Shared Calendar, the right overlay screen heading is updated to align with the wireframe design.
  • Revoke Sharing Enhancement: Clicking on Revoke Sharing now includes a new column, Share till date, displaying the date in dd/mm/yyyy format.
  • Employee Selection in Shared Calendar: Clicking on View shared calendar allows users to view names with checkboxes of those who have shared their calendar. Only one employee can be selected at a time, and the activity screen displays the selected employee’s activities. Unchecking all checkboxes in the right overlay screen restores visibility to the user’s activity screen.

20.  Administrator – Organisation Details – Career Website URL

We have introduced a new field for Career Website URL on the Add Organisation details screen, allowing users to add or edit the career website URL.

Key Changes:

  • If you are on an organisation details screen and click on the + icon to add a new organisation detail, you will now find a new field labelled Career Website URL. This allows users to enter the URL of the career website.
  • The text box for the URL will display “http://” by default as a placeholder. Clicking on the text box will make it blank, enabling users for manual input.
  • Here are the specifications for the Career Website URL:
    • The URL must start with either “http” or “https.” It should be followed by “://. The last part contains all general top-level domains like “.com,” “.org,” etc.
    • The Career Website URL field is open text and optional. Users can paste a URL and save it. If you click on edit, you will be able to edit and save the Career Website URL.

21.  My Profile - Email Integration

We have implemented significant improvements to the Email Integration screen under the My Profile section.

Key Changes:

  • The order of operations has been modified. Users are now required to select their synchronisation preferences before connecting their email. By default, the second option – Email sent or received – will sync only with contacts listed in the application, disregarding any other emails.
  • Calendar syncing now displays a timestamp alongside the last sync date. The date and time format adhere to the settings defined in Look and Feel – Date and Time Format section.
  • A new provision allows users to sync their calendar for the last week. The optional “Days to Sync Calendar” dropdown includes numeric values ranging from 1 to 7, with the system defaulting to syncing from the current date if no selection is made.
  • After selecting a sync option, the Email Connection section is enabled, allowing users to connect their email.
  • The system syncs emails and calendars based on the user’s chosen options before connecting the email. If both options are selected, the system syncs calendars only for those whose email IDs are listed in the application.
  • All other functionalities and validations remain unchanged.
  • The Save button retains its role in saving the user’s settings based on the chosen options and the connected email.

UI Changes in Email Integration Buttons:

  • The Disconnect option is now highlighted in red, resembling a button, to clearly indicate it disconnect functionality.
  • This enhancement applies uniformly across all areas in the application where email connect and disconnect options are displayed.

22.  Application-specific Data Handling

We have actively improved the system to store application-specific data when candidates apply for jobs through any source mode available in our application. This enhancement ensures a more robust and efficient handling of candidate application data, contributing to an enhanced user experience.

  • New Candidate Application: When a candidate is not yet created in the system and applies for a job via Seek, Application Form, or Broadbean, the data filled during the application process becomes both its Application-Specific Data and Global Data.
  • Returning Candidate Application: If a candidate is already in the system and applies for a new job through the same mode (e.g., Application Form, Broad Bean, Seek), the system now facilitates a streamlined process:
    • Application Form: For a candidate applying through the Application Form for the second time, fields such as Profile Picture, First Name, Last Name, Phone No, Address, Expected Salary, and Notice Period are now editable. Other fields remain non-editable. System populates missing fields from Global Data if the candidate didn’t provide them during the second application.
    • Broad Bean: Similar enhancements apply to candidates applying through Broad Bean.
    • Seek – Link Out / Native Apply: Application-specific data is stored based on the fields filled by the user during the Seek application. Missing fields are supplemented from Global Data.
    • Xeople Smart Email: For the first-time application, data parsed from the CV becomes application specific. For subsequent applications with updated CVs, the system parses and updates detail accordingly. Any missing fields are supplemented from Global Data.
  • Error Handling: In the event of incorrect parsing results, such as undefined values, the system now retrieves correct values from Global Data, ensuring accurate information is displayed in the candidate summary.

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