Concept

Document management refers to the structured process of storing, organising, and handling documents for easy retrieval and secure use. In XeopleRecruit, it simplifies the management of resumes, contracts, job descriptions, and more—supporting a streamlined and efficient recruitment workflow.

Main purpose of a document management feature is as follows:

It helps keep all your documents in one place and well-organised. This way, you can quickly find what you need without wasting time searching through piles of papers or files.
Document management systems make sure you always have the latest and most accurate versions of your documents. This helps avoid mistakes and ensures you are working with the right information.
It's crucial to keep your documents secure and only allow access to those who need it. Document management systems protect sensitive information and helps you comply with privacy regulations.
The document feature makes it easy for multiple people to access, edit, and share documents. This improves teamwork and ensures everyone has the information they need to do their jobs effectively.
Document management systems ensure your documents are backed up and can be recovered if something goes wrong, like a system crash or a natural disaster. This means your important information is always safe.

Recommend Reading: How to Manage a Document Access, click here: Document Access Rights.

Recommend Reading: How to Upload a Document, click here: Upload a Document.

Recommend Reading: How Document Category works, click here: Document Category.

Recommend Reading: To read more on how to Share a Document, click here: Share Document(s).

Recommend Reading: How Candidate, Client, Employee documents, click here: Candidate - Documents, Client Documents, Employee - Documents.

Optional Reading: How Client VS Job Document or Candidate VS Application Document works, click here: Client VS Job Document, Candidate VS Application Document.