Candidate Management
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      1. XeopleRecruit Knowledge Base
      2. Candidate Management

      Candidate Activities

      The Candidate Activities section under a candidate summary page serves as a comprehensive log of all interactions, communications, and events related to a specific candidate throughout the recruitment process. Its primary purpose is to provide you a centralised platform to track and manage candidate engagement efficiently.

      Here's a detailed breakdown of its functionalities:

      • The Candidate Activity page logs candidate creation details, including source information like forms or emails, providing clarity on how candidates are added.

      • Changes in candidate status, from screening to interview or shortlisted to hired, are meticulously recorded, offering insights for informed decision-making.
      • Additionally, it tracks the job(s) assigned to the candidate, aiding in monitoring the application progress and role considerations.
      • Moreover, it facilitates the recording of meetings and communication activities, ensuring all interactions are documented for efficient communication management.

      To navigate to the candidate activity page, follow these steps:

      • Navigate to the main navigation header bar and click on Candidates.
      • You will find a list of all candidates. By clicking on a candidate, you will be redirected to the Candidate Summary page. Then, navigate to the Activity section.

      • The Activity tab meticulously records various candidate interactions and events, including:

        • Candidate creation through Form submissions, Xeople Smart-email, or EOH.
        • Candidate creation from sources other than Form submissions, Xeople Smart-email, or EOH.
        • Status changes and job assignments.
        • Email communications and meetings.
        • Notes and SMS interactions.
       Note: Clicking on any action on the Activity page, such as sending emails, SMS, creating meetings, or adding notes, will redirect you to the corresponding tab. For example, clicking Email will take you to the candidate Mail tab. Click the (+) button and select the desired option as per your needs.

      Candidate Summary Page - Activity

      Note: The three sections on the Activity page - Older, Last 30 days, and Upcoming - provides a standardised way of organising candidate-related activities, making it easier for you to navigate and understand the information presented.

      Note: Access detailed event logs by clicking on the Activity log, ensuring a seamless user experience. The system now shows active timestamps like "20 minutes ago" for recent entries, enhancing real-time visibility.

      Deleted data, such as notes, is now tracked in the Activity log, providing comprehensive record-keeping.

      The Refresh option updates the page for the latest data, while Search helps quickly find specific candidate activities.

      Information: Clicking on any record within the activity tab will direct you to the specific section to view the record in detail. For example, clicking on a note within the activity tab will redirect you to the Notes section of that particular log to view its details.